Hope Welty Public Library

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Sept.14 2016 Meeting Minutes

  Call to Order

The regular meeting of the Hope Welty Public Library (HWPL) District Board of Trustees was held at the library on  September 14, 2016. Vice President Mary Hissong called the meeting to order at 3:00pm. Answering roll call were : Janice Lonnon, Linda Martin, Mary Hissong, Amy Williams, Lisa Forbes and Library Director Shari Rawlings. Chelle Shivley and Tina Arseneau absent.

Public Forum

A waiting period of 15 minutes was allowed for the public to have opportunity to question the budget for  2016 - 2017 approved by the board. No members of the public attended. Janice Lonnon moved we adjourn the public budget appropriation hearing and Amy Williams seconded the motion. All present voted aye. No nays. Motion carried.

Minutes of Last HWPL Meeting

Each trustee silently read the minutes of the August 10 ,2016 meeting. Lisa Forbes moved to accept the minutes as read. Linda Martin seconded the motion. All present voted aye. Motion carried.

Treasurer's Report

The  treasurer's report was attached and studied individually in the absence of treasurer, Chelle Shivley. Report showed a balance of $182,655.76  before paying this month's bills. Expenses for the month are $8,544.24. Linda Martin moved expenses be allowed and Janice Lonnon seconded the motion. Roll call vote yes: Mary Hissong, Janice Lonnon, Linda Martin, Amy Williams, and Lisa Forbes. No nays. Chelle Shivley and Tina Arseneau absent. Motion carried.

 Time for Director

Director Shari Rawlings asked if the board wanted to purchase an ad in the high school yearbook as we have done in the past. Amy Williams moved that the library give $50 for a yearbook ad. Lisa Forbes seconded the motion. Roll call vote yes:  Mary Hissong, Janice Lonnon, Linda Martin, Amy Williams, and Lisa Forbes. No nays. Chelle Shivley and Tina Arseneau absent. Motion carried. Shari noted that the IPLAR  has been completed and submitted. Pumpkin dessert day will be held Tuesday, Oct. 4, 2016 from 12 - 2pm. Board members will donate pumpkin desserts and Shari will order 5 pies from Judy's Kitchen.  Monday, Sept.19th will be the start of the 1000 Books Before Kindergarten program.

Old Business

 Building Tax - no action needed

New Business

Approve Budget - Janice Lonnon moved to approve the budget as presented for the 2016 - 2017 fiscal year. Amy  Williams seconded the motion. Roll call vote yes: Mary Hissong, Janice Lonnon, Linda Martin, Amy Williams, and Lisa Forbes. No nays. Chelle Shively and Tina Arseneau absent. Motion carried.

 New Laptop Director Rawlings brought up the need of another laptop for the library. Amy Williams moved to buy another laptop for the library use up to an amount of  $500. without further board approval. Linda Martin seconded the motion. Roll call vote yes: Mary Hissong, Janice Lonnn, Linda Martin, Amy Williams, and Lisa Forbes. No nays. Chelle Shivley and Tina Arseneau absent. Motion carried.

 Election of Officers - Linda Martin moved to elect Mary Hissong as President, Janice Lonnon as Vice President, Chelle Shivley as Treasurer, and Tina Arseneau as Secretary. Lisa Forbes seconded the motion. All present voted aye. No nays. Motion carried. Amy Williams was sworn in as trustee.

 Election Packets - Amy Williams and Lisa Forbes will both be up for election in April 2017. Election packets were given to each to be completed and filed.

Other Information and Business

none

Closed Session

none

Next Meeting Date

The next regular meeting for the HWPL District Board of Trustees will be Oct.12,2016 at 3:30pm at the library.

Meeting Adjourned

 Janice Lonnon moved to adjourn the meeting at 4:20 pm and Lisa Forbes seconded the motion. All present voted aye. Motion carried.

 Linda Martin, Substitute Secretary