Hope Welty Public Library

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Sept. 13 Meeting Min.

 Call to Order- Special Budget Hearing Meeting

The special budget hearing meeting of the Hope Welty Public Library (HWPL) District Board of Trustees was held at the library on Sept. 13, 2017 from 3:30pm to 3:45pm. President Mary Hissong called the meeting to order at 3:30pm. Answering roll call were:Janice Lonnon, Mary Hissong, Chelle Shivley, Linda Martin, Amy Williams and Library Director, Shari Rawlings. Lisa Forbes absent.

No one form the public appeared to review the budget.

Amy Williams moved to adjourn the public budget meeting at 3:45pm. Chelle Shivley seconded the motion. All present voted aye. Motion carried. Lisa Forbes Absent.

Call to Order

The regular meeting of the Hope Welty Public Library(HWPL) District Board of Trustees was held at the library on Sept. 13,2017. Present Mary Hissong called the meeting to order at 3:45pm. Answering roll call were: Janice Lonnon, Mary Hissong, Chelle Shively, Linda Martin, Amy Williams and Library Director, Shari Rawlings. Lisa Forbes Absent.

Public Forum

none

 Minutes of Last HWPL Meeting

Each trustee silently read the minutes of the Aug.9,2017 meeting. Chelle Shivley moved to accept the minutes as read. Janice Lonnon seconded the motion. All present voted aye. Motion carried.

Treasurer's Report

Chelle Shivley reported a balance of $195,009.47 before paying this month's bills. Expenses for the month are $10,188.97. Chelle Shivley moved expenses be allowed and Linda Martin seconded the motion. Roll call vote yes: Mary Hissong, Janice Lonnon, Chelle Shivley, Linda Martin and Amy Williams. No nays. Lisa Forbes absent. Motion carried.

Time for Director

Director Shari Rawlings notified the board that she will be taking 4 vacation days this coming week. A substitute storyteller has been asked to take over during Shari's absence. Shari asked the board if the library would again like to donate $50 to purchase a year book as for the Cerro Gordo High School. Permission granted.Director Shari Rawlings expressed concern that a full inventory of the History Room hasnot been completed. If a destructive event were to occur there would be no record of what was housed in that room in order to refurbish it after such an event. It was agreed that such an inventory should be conducted. Oct.4,2017 has been designated as Pumpkin Dessert day at the library from 12:00pm to 2:00pm. Pies have been ordered from Judy'd Kitchen and others will be bringing a dessert to share.Shari stated that the library will once again participate in the Trunk to Treat event for the school.

Old Business

Budget- Amy Williams moved to adopt the budget resolution as read and Janice Lonnon seconded the motion. Roll Call vote yes: Mary Hissong, Janice Lonnon, Chelle Shivley, Linda Martin and Amy Williams. No nays. Lisa Forbes absent. Motion carried. Shari Rawlings - The Board discussed Director Shari Rawlings situation concerning an annual increase. The Village Board has given her husband, Jeff more days off to help mitigate not being able to increase wages due to insurance concerns. Different possibilities were discussed concerning either a raise for Shari or more days off. Shari will think over the possibilities and come back to the board with her thoughts. Building next door - No response has been received from the letter sent by the boards attorney. It was confirmed that the library is insured in case of damage done to the library due to the condition of the building next door.

New Business

Letter to Bank- Shari Rawlings has been charged with sending a letter to the Cerro Gordo Bank to remove Tina Arseneau from the Checking account due to her resignation from the board. New Board Member - A possible canidate for the open seat on the library board after Tina Arseneau's resignation was discussed. Janice Lonnon moved to ask Brenda Hart to be a member of the Hope Welty Public Library Board effective immediately. Amy Williams seconded the motion. All present voted aye. No nays. Motion Carriesd. Lisa Forbes absent. Holiday Closings- a list of Holiday closings for the library was presented by Shari Rawlings. Amy Williams moved to approve the listing of Holiday Closings for the calendar year 2018. Chelle Shivley seconded the motion. All present voted aye. No nays. Motion carried. Lisa Forbes absent.

Other Information and Business

 none

Closed Session

none

Next Meeting Date

The next regular meeting for the HWPL District Board of Trustees will be Oct. 11,2017 at 3:30 pm at the library.

Meeting Adjourned

Janice Lonnon moved to adjourn the meeting at 4:20 pm and Amy Williams seconded the motion. All present voted aye. M