Hope Welty Public Library

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October 16,2013

Minutes from the October 16,2013 library board of trustees meeting

Hope Welty Public Library Board of Trustees Minutes

        October 16,2013

Call to Order

The regular meeting of the Hope Welty Public Library (HWPL) District Board of Trustees was held at the library on October 16,2013. The meeting was called to order at 1:00pm by President, Genea Lawler. Board members answering roll call were : Mary Hissong, Genea Lawler, Janice Lonnon,Linda Martin,Tracy Mogged anad Library Director, Shari Rawlings. Nancy McDermith arrived late. Absent: Chelle Shivley. Tracy Mogged acted as Secretary Pro Temp.

Public Forum

Jeff Rawlings presented us with a drainage map from the Village of Cerro Gordo and explained preliminary plans for drainage from the Northeast corner of our building. He will keep us updated on the Village's proposal.

Gavin McKee was present to discuss his desire to instruct Concealed Carry classes in our meeting room. We had already received  a letter from the state saying we cannot allow firearms in the building, so his request was denied. He offered to have a" Question and Answer" meeting in the library for the community if we would desire. He thanked us for our consideration and was understanding to out rules.

 Minutes of Last HWPL Meeting

 Minutes of the meeting on September 13,2013 were read and approved as read. Janice Lonnon moved to accept the minutes as read and Linda Martin seconded the motion. All present voted aye. Motion carried.

 Treasurer's Report

 The treasurer's report was given by President, Genea Lawler in Chelle's absence. The report showed a balance of$154,505.38 before paying this month's bills.  Expenses for the month are $9,405.58. Linda moved expensed be allowed and Mary seconded the motion. Roll call vote yes: Mary Hissong,  Genea Lawler, Jancie Lonnon,Linda Martin and Tracy Mogged. No nays. Motion carried.

Director's Report

Decision was made to accept the insurance money for siding but not to replace the siding at this time.

Zumba instructor has not paid for 8 weeks. Shari will prepare a bill and refuse to give her the key for further classes.

I Pad class will be checked into for the upcoming holiday season. Shari asked to buy an I Pad for library use only. The decision was made to not buy one for the library or patron use at this time.

Office chairs are needed. Instructed Shari to purchase what she feels the library needs (4) up to $500.

 There will be an  After School Reading Program 10/17 through 11 / 21/2013 on Thursdays for grades 3 - 5. Hannah will do this.

 Christmas on the Hill - Family movie night will be 12/6 and the parade is 12/7 Shari will wear bear costume in the parade and Hannah  and Debbie will hand out bookmarks.

" Taste of Hope Welty" Discussed the possibility of having a soup tasting in January.  The soup would be prepared by the board and staff for public tasting.

 A cupcake class will be held 11 /14/2013.

Old Business

 Landscaping  We will check with the Village of Cerro Gordo next month  on the drainage project before proceeding with any landscaping.

 Tax Levy Mary made a motion to accept the lawyer's draft of the Tax Levy and Janice Lonnon seconded the motion. Roll call vote yes: Mary Genea, Janice, Linda, Tracy. No nays. Motion carried.

 New Business

 New meeting time will be the second Wednesday of the month at 1:00pm in the library's meeting room. Motion made by Nancy and seconded by Linda.  All present voted aye. Motion carried.

 A date was set for November 25,2013 at 10:30 for decorating the library for Christmas.

 Room Policy Change A  motion was made to add a provision in our Meeting Room Policy to include " No Firearms Allowed in the Building"  to comply with the letter we received stating that we did not have a decision in the matter of a request to have firearms in the meeting room. Motion was made by Linda and seconded by Tracy. All present voted aye. No nays. Motion carried.

Other Information and Business

 None

 Closed Session

None

Next Meeting Date

 The next regular meeting for the HWPL District Board of Trustees will be held November 13, 2013 at 1:00pm.

 Meeting Adjourned

The meeting was adjourned at 2:55 pm.

 Respectfully Submitted,

 Tracy Mogged, Secretary Pro Temp.