November 12, 2010 meeting minutes

Hope Welty Public Library District Board of Trustees Minutes

November 12, 2010

Call to Order:

The regular monthly meeting of the Hope Welty Public Library (HWPL) District board of trustees was held at the library on November 12, 2010.  The meeting was called to order at 1:00 PM by the President.  Present were board members: Irma Joynt, Janice Lonnon, Mary Hissong, Genea Lawler, Chelle Shively, Tracy Mogged, Nancy McDermith and Library Director, Sandra Hayes. 

Minutes of last HWPL meeting:

Minutes of the previous month's HWPL board meeting were read.  Genea moved to approve the minutes, and Mary seconded the motion.  All present voted aye; motion carried.

Treasurer's Report:

The treasurer's report was given by the director and showed a balance of $107,514.62.  Expenses for the month were $9,869.25.  Tracy moved expenses be allowed, and Chelle seconded the motion.  All present voted aye.  Motion carried. 

Announcements:

Thank you note was received from middle-school principal Gary Page for Sandi and Jill’s volunteering at the middle-school book fair.

Time for Librarian:

• Sandi reported on the meeting about library systems merger and the future of the LLSAP.
• Theft of  $75 from office petty cash was discovered in September; additional $50, probably more, missing from fine box between Sept. 19th and 23^rd; and another $66 missing from office petty cash in October.  A police report was filed with Pat Carter. Cash register was purchased for fine money, petty cash now double locked in office, plus library gate and doors are locked on a nightly basis.
• Sandi has completed the Comptroller’s Annual Financial Report, which was done by the auditor in the past.  Compensation was requested.  Janice moved that Sandi be paid $250 for completing the comptroller’s report; Chelle seconded the motion.  All present voted aye; motion carried.

Old Business:

●         Tracy moved to accept the levy from the October board meeting, and Mary seconded the motion.  All present voted aye; the motion carried.

●         Chelle moved to establish a Special Reserve Fund, and Nancy seconded the motion. All present voted aye; the motion carried.

●         Genea moved to accept the Major Gifts and Bequests, Gifts and Overtime policies, and Mary seconded the motion.  All present voted aye; the motion carried.

●         Measuring has been done and materials are being selected to start on library renovation.

●         Tracy moved that Ellis Hissong purchase materials to start renovating the meeting room, and Nancy seconded the motion.  All present voted aye; the motion carried.

New Business:

• The board started review of ‘Serving Our Public 2.0: Standards for Illinois Public Libraries’ by going over Chapter 1: Core Values.  It was determined that the bylaws, long range plan and mission statement will be reviewed during the January board meeting.
• Per Capita grant requirements for FY12-14 were given to the board members.
• Mary moved to give the staff $100 for Christmas bonuses; Tracy seconded the motion.  All present voted aye; the motion carried.
• The board and staff will meet at the library to decorate for the holidays and annual dinner on Monday, November 29 at 10 am.

Meeting Adjourned