Hope Welty Public Library

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May 14,2014 Meeting Minutes

                                             Hope Welty Public Library Board

                                                 Of Trustees Minutes

                                                May 14, 2014

 Call to Order

The regular meeting of the Hope Welty Public Library ( HWPL) District Board of Trustees was held at the library on May 14, 2014. The meeting was called to order at 1:00PM  by President, Genea Lawler. Board members answering roll call were: Mary Hissong, Genea Lawler, Janice Lonnon, Linda Martin, Nancy Mc Dermith, Chelle Shivley and Library Director Shari Rawlings. Tracy Mogged arrived late.

Public Forum

 Jerry Shivley was present. He has some books he would like to donate  to the genealogy room.

 Minutes of Last HWPL Meeting

 Minutes of the April 9,2014 meeting were read. Linda Martin moved to accept the corrected minutes as read. Mary Hissong seconded the motion. All present voted aye. Motion carried.

 Treasurer's Report

 The treasurer's report was given by treasurer, Chelle Shively and showed a balance of $126,829.15 before paying this months bills. Expenses for the month are $7,551.32.  Chelle Shivley moved expenses be allowed and Janice Lonnon seconded the motion. Roll call vote yes: Mary Hissong, Genea Lawler, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged and Chelle Shivley. No nays. Motion carried.

 Time for Director

 The Fat Hill Fest will not be held in June this year but will be held in September Janice Lonnon made a motion to be open on June 14 and closed on September 6 due to change in date of Fat Hill Fest. Chelle Shivley seconded the motion. All present voted aye. No nays. Motion carried.

Baker Memorial will be held whenever the family gets the date to us.

 The Per Capita Grant - EDGE had a technology questionnaire to be answered prior to the report being completed.  This questionnaire has been completed and sent in .

 E-Magazines will be offered through a 3M Cloud which the library will be taking advantage soon.

 Summer reading program sign -up will be held June 4 with ice cream party. Several activites have been set up for the summer reading program.

 A letter was read from Piatt County regarding protested taxes

 Klepzig was called this week about a leak in the library.

 Old Business

 Cabot red will  be the color for the replacement of siding. Klepzig repainted the pillars at no cost. Siding will be done soon by Klepzig.

A small sign is being printed to rename the genealogy room to honor Jerry Shively  for all his work and dedication to setting up this  room.

Evaluation of the director will be held at the end of the meeting.

New Business

 The Budget committee ( Chelle , Shari, Genea ) met

Termite inspection fees have been paid Shari will contact Christ to see if they have come yet.

 The schedule of Date for Board meetings for 2014 -2015 was presented. Mary Hissong made a motion to approve the Dates for Meetings for 2014 - 2015. Tracy Mogged seconded the motion. All present voted aye. No nays Motion carried.

Audit will be done at end of the fiscal year.

 Other Information and Business

None

Closed Session

Nancy McDermith made a motion to go into closed session at 1:50 to discuss salaries and evaluation of the Director. Mary Hissong seconded the motion. Roll call yes: Mary Hissong, Genea Lawler, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged, and Chelle Shively. No nays Motion carried.

 Tracy Mogged made a motion to adjourn closed session at 2:40 and return to regular meeting. Chelle Shivley seconded the motion. All present voted aye. No nays. Motion carried.

 Nancy Mc Dermith made  a motion to accept the recommendation of the Budget committee to  rasie the salaries of Hannah and Debbie to $9.60 per hour for the 2014-2015 fiscal year; Betty will remain at $9.30. Jeff will remain at $13 per hour, Vicky and Deb wil remain  the same; new hires will start at $9.00 per hour. Tracy Mogged seconded the motion. Roll call vote yes: Mary Hissong, Genea Lawler, Janice Lonnon, Linda Martin, Nancy Mc Dermith, Tracy Mogged, Chelle Shivley. No nays. Motion carried. Linda Martin moved to raise Shari's pay 5.34% / $100 to $1974 a month. Nancy Mc Dermith seconded the motion. Roll call vote yes: Mary Hissong, Genea Lawler, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged ,Chelle Shively. No nays motion carried.

Next Meeting Date

 The next regular meeting for the HWPL District Board of Trustees will be June 11,2014 at 1:00PM.

Meeting Adjourned

 Mary Hissong made a motion to close the meeting at 2:45. Linda Martin seconded the motion. All present voted aye. Motion carried.

                                    Nancy McDermith, Secretary