May 13, 2011 meeting minutes

Hope Welty Public Library Board of Trustees Minutes

May 13, 2011

Call to Order:

The regular meeting of the Hope Welty Public Library (HWPL) District board of trustees was held at the library on May 13, 2011.  The meeting was called to order at 1:00 PM by the President.  Present were board members: Irma Joynt, Janice Lonnon,  Nancy McDermith, Tracy Mogged, Chelle Shively, Mary Hissong and Library Director, Sandra Hayes. Genea Lawler was absent.

Public Forum:

Minutes of the last HWPL meeting:

Minutes of the Special meeting on April 19, 2011 were read and approved without corrections.

Treasurer’s Report:

The treasurer’s report was given by Tracy Mogged and showed a balance of $105,643.12 before paying this month’s bills.  Expenses for this month are $16,146.87.  Tracy Mogged moved expenses be allowed and Mary Hissong seconded the motion. All present voted aye; motioned carried.

Announcements:

Time for Librarian:

            - Update on library systems merger.  Sandi will vote for the library system board.

            -  Library On the Go training will be June 10 for Sandi to attend.

            -  Donations for summer reading program are coning in from several businesses.

New Business:

Chelle Shively made a motion to accept the following slate of officers: President - Irma Joynt; Vice President - Mary Hissong; Secretary - Nancy McDermith; Treasurer - Tracy Mogged.  Mary Hissong seconded the motion.  All present voted aye; motioned carried.

A concern was expressed regarding the wasp and ant problem.  Sandy was asked to contact Crist and have them come to spray.

Vacation policy was reviewed.  Chelle Shively moved to keep the same vacation schedule with an additional week given after 10 years of service.  Tracy Mogged seconded the motion.  All present voted aye; motion carried.

The salary schedule was discussed for budgeting FY 2011/2012.  The budget committee recommended a 3% increase.  Mary Hissong made a motion to accept a 3% increase in  the salary schedule.  Nancy McDermith seconded the motion.  All present voted aye;

motioned carried.  Jill and Sherri will increase to $9.30 per hour and Sandi will increase to $18.10 per hour.

Old Business

            - Bylaws, Long range planning, Mission statement - Tabled

            -  Overdrive/Library on the Go  starting in July

            - Serving Our Public 2.0; Standards for Illinois Public Libraries’ Chapter 3 -                     Personnel checklist - Reviewed

            - Director’s job description - Tabled

Next Meeting Date

Tracy Mogged made a motion to change the June 10 meeting to 2:00 PM and Chelle Shively seconded the motion.  All present voted aye.  Motion carried.

Meeting Adjourned

                                                                                                                Nancy McDermith, Secretary