Hope Welty Public Library

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June 17,2015 Meeting Minutes

Hope Welty Public Library Board of Trustees Minutes

Call to Order

The regular meeting of the Hope Welty Public Library ( HWPL) District Board of  Trustees was held at the library on June 17 , 2015 due to no quorum for June 10, 2015. The meeting was called to order by Vice President, Mary Hissong, at 3:10 PM. board members answering roll call were: Mary Hissong,Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged, Chelle Shively, and Library Director, Shari Rawlings. Absent: Genea Lawler.

Public Forum

none

Minutes of the Last HWPL Meeting

Minutes of the meeting on May 13,2015 were presented. Janice Lonnon moved the minutes be accepted as presented. Linda Martin seconded motion. All present voted aye. No nays. Motion carried. Absent: Genea Lawler.

 Treasurer's Report

Chelle Shively, treasurer, reported there is a balance of $136,500.80 before paying this month's bills. Expenses for this month are  $9038.53. Chelle moved expenses be allowed and Nancy McDermith seconded the motion. Roll call yes votes: Mary Hissong, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged, Chelle Shively. No nays. Absent:  Genea Lawler. Motion carried.

Director's Report

 Chelle Shively moved to $1174 from the Jerry Shively Memorial Money to purchase 1 year of Ancestry. com for the library patrons use.  Motion seconded by Linda Martin. Roll call yes votes: Mary Hissong, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged, and Chelle Shively. No nays. Absent: Genea Lawler. Motion carried. Summer Reading Program is going well. Numbers are a little lower this year. Good attendance at all special programs. July 1 will be the end of program with pizza party. Movie night was moved inside due to weather. About 20 attended with scouts having snacks to sell. Nancy McDermith moved to donate $100 to the Boy Scouts with Tracy Mogged seconding motion. Roll call vote yes: Mary Hissong, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged, and ChelleShively. No nays.  Absent: Genea Lawler. Motion carried. Fat Hill Fest Activities by the staff will be Tricycle Races  for 2 - 4 year olds; Cookies Eatin contest for  5 - 7 year olds; Popcorn eating contest for 8 -10 years old. Prizes will be awarded for each contest with ribbons for all participants. The library will be a drop off location for school supplies that will go to the local schools through Piatt County. Tracy Mogged moved to donate $100 for  the Back to School  Program.  Chelle Shively seconded the motion. Roll call vote yes: Mary Hissong, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged and Chelle Shively. No nays. Absent : Genea Lawler. Motion carried. Chelle Shively moved to purchase 2 chairs, a lamp and table with memorial money 

from Bonnie Neff. Linda Martin, Nancy McDermtih, Tracy Mogged and Chelle Shively. No nays. Absent Genea Lawler. Motion carried.  Arcola outing will be discussed next month.

 Old Business

 Drainage work has been delayed due to the weather. Evaluation of the director was given, signed and filed.

New Business

 Personnel currently fully staffed for summer.

 Budget work has begun.

 Non Resident Cards are not offered here.

 Tracy Mogged reported on het memorial plaque. A new plaque needs to be made as the light color is no longer available. We will see if a volunteer would be willing to make one. Chelle Shively moved to pass the Ordinance Establishing a Prevailing Rate of Wage for Construction Work as presented. Tracy Mogged seconded the motion. Roll call yes vote: Mary Hissong, Janice Lonnon, Linda Martin, Nancy McDermith, Tracy Mogged, Chelle Shively. No nays. Absent: Genea Lawler. Motion carried.

Other Information and Business

Closed Session

none

Next Meeting

July 8, 2015 at 3:00

 Meeting Adjourned

 Nancy McDermith moved to adjourn the meeting at 4:30 pm seconded by Tracy Mogged. All present voted aye. No nays. Motion carried.

                                 Nancy McDermith, Secretary