Hope Welty Public Library

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June 14, 2017

 Call to Order

The regular meeting of the Hope Welty Public Library ( HWPL) District Board of Trustees was held at the library on June14,2017. Vice President Janice Lonnon called the meeting to order at 3:30 PM. Answering roll call were : Janice Lonnon, Linda Martin, Lisa Forbes, Amy Williams,and Library Director, Shari Rawlings. Mary Hissong, Chelle Shivley, and Tina Arseneau absent.

Public Forum

none

 Minutes of Last HWPL Meeting

  Each trustee silently read the minutes of the May 10,2017 meeting. Linda Martin moved to accept the minutes as read. Lisa Forbes seconded the motion. All present voted aye. Motion carried.

 Treasurer's Report

Substitute Treasurer, Linda Martin reported a balance of $146,888.56 before paying this month's bills. Expenses for the month are $8,782.34. Linda Martin moved expenses be allowed and Amy Williams seconded the motion. Roll call vote yes: Amy Williams, Janice Lonnon, Linda Martin, and Lisa Forbes. No nays. Mary Hissong, Chelle Shivley, and Tina Arseneau absent. Motion carried.

 Time for Director

Director Shari Rawlings noted that there are 142 adults and children signed up for the summer reading program.

 Shari Rawlings informed the board that there will be " Active Shooter" training from Piatt County Law Enforcement on Thursday,, July 27,2017. All library personnel will attend. The library will open late at 12:00 or 1:00 pm to allow for training.

 Old Business

Salaries for next fiscal year- salaries for the next fiscal year were discussed during the May 2017 board meeting. Amy Williams moved to approve the salaries as set at the May meeting. Lisa Forbes seconded the motion. Roll call vote yes: Amy Williams, Janice Lonnon, Linda Martin, and Lisa Forbes. No nays.  Mary Hissong, Chelle Shivley, and Tina Arseneau absent. Motion carried.

Outside columns - noting that the estimate to completely repair and paint the columns on the outside of the library was too expensive. Shari Rawlings obtained a bid to repair only most needed areas and to paint all columns. Linda Martin moved to approve the bid to repair/ paint the columns for $1,490.00. Amy Williams seconded the motion. Roll call vote yes: Amy Williams, Janice Lonnon, Linda Martin, and Lisa Forbes. No nays. Mary Hissong, Chelle Shively, and Tina Arseneau absent. Motion carried.

 New Business

  Budget - a committee to prepare the new budget for 2017/2018 was formed. Members include Chelle Shivley, Linda Martin, and Director Shari Rawlings.

 Linda Martin moved to vote no to non-resident cards. Lisa Forbes seconded the motion. All present voted aye. Motion carried.

Amy Williams moved to adopt the prevailing wage ordinance in accordance to Illinois Code. Lisa Forbes seconded the motion. All present voted aye. Motion carried.  Director Shari Rawlings presented the board with a schedule of meeting dates for the 2017 / 2018 fiscal year. Linda Martin moved to accept the 2017 / 2018 meeting schedule dates as provided by the director. Amy Williams seconded the motion. All present voted aye. Motion carried.

 It was noted by Shari Rawlings that due to increase costs in paper and ink cartridges for the printers that the library needs to increase the copy price to the public. Amy Williams moved that the library increase the copy price from $.15 to $.20 per page. Lisa Forbes seconded the motion. All present voted aye. Motion carried.

Other Information and Business

none

 Closed Session

none

 Next Meeting Date

The next regular meeting for the HWPL District Board of Trustees will be July 12,2017 at 3:30 pm at the library.

 Meeting Adjourned

Janice Lonnon moved to adjourn the meeting at 4:00 pm and Linda Martin seconded the motion. All present voted aye. Motion carried.

 Linda Martin, Substitute Secretary