Hope Welty Public Library

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July 9 Meeting Minutes

 Call to Order

The regular meeting of the Hope Welty Public Library (HWPL) District Board of Trustees was held at the library on July9 , 2014. The meeting was called to order at 1:15 pm by President , Genea Lawler. Board members answering roll call were;  Genea Lawler, Janice Lonnon, Nancy McDermith, Chelle Shilvely and Library Director, Shari Rawlings. Mary Hissong, Linda Martin and Tracy Mogged absent.

Public Forum

Brad Williams, President of Village Board reported on the ally way repair work that will be done. This work should not affect the Library as the drainage is planned to go toward the south. Chelle Shivley will contact the engineer to see if he could attend an upcoming board meeting. Vicki Mercer reported on the end of the financial status. Things have gone well this year.

Treasurer's Report

The treasurer's report was given by treasurer, Chelle Shivley and showed a balance of$110,996.28 before paying this month's bills. Expenses for the month are  $20,475.47.  Nancy McDermith moved expenses be allowed and Chelle Shivley seconded the motion.  Roll call vote yes: Genea Lawler, Janice Lonnon, Nancy Mc Dermith, and Chelle Shivley. No nays. Mary Hissong, Linda Martin, Tracy Mogged absent. Motion carried.

 Time for Director

 Summer reading sign up went well with 156 signing up. All activities were well attended. ( 40 attended puppet show, 51 outdoor movie, 33 Scovill Zoo, 30 Sally the Clown)

 There will be a meeting Aug.21 at the Decatur Public Library on the Per Capita Grant. Genea will attend with Shari.

 The Library will be a drop off spot for school supplies for Piatt County. Chelle Shively moved to spend $100 for school supplies to go to the local schools. Nancy McDermith seconded the motion. Roll call yes vote:, Genea Lawler, Janice Lonnon, Nancy McDermith, Chelle Shivley. No nays. Absent: Mary Hissong. Linda Martin, Tracy Mogged. Motion carried.

 Several of the letters which were on the outside of the building need to be replaced. Chelle Shivley moved to purchase new signage letters for the exterior of the building. Price up to $1000. Janice Lonnon seconded the motion.  Roll call yes vote: Genea Lawler,Janice Lonnon, Nancy McDermith, and Chelle Shivley. No nays. Absent: Mary Hissong, Linda Martin and Tracy Mogged. Motion carried.

Old Business

Siding job has been completed.

Chelle reported that the budget committee will meet again and have the budget to present at the next meeting.

New Business

Thank You was read from Jerry Shively.

Building Tax Levy

 After discussion the board voted not to increase the Building Tax Levy at this time. No Ayes. 4 Nays. 3 Absent

 Other Information and Business


Closed Session


Next Meeting Date

 The next  regular meeting for the HWPL District Board of Trustees will be August 13,2014 at 1:00pm

Meeting Adjourned

 Nancy McDermith made a motion to close the meeting at 2:40 pm. Chelle Shivley seconded the motion. All present voted aye. Motion carried.

                                 Nancy Mc Dermith, Secretary