July 15, 2011 meeting minutes

Hope Welty Public Library Board of Trustees Minutes

July 15, 2011

Page 1

Call to Order:

The regular meeting of the Hope Welty Public Library (HWPL) District board of trustees was held at the library on July 15, 2011.  The meeting was called to order at 1:00 PM by the President.  Present were board members: Irma Joynt,  Genea Lawler, Nancy McDermith, Chelle Shively, Mary Hissong and Library Director, Sandra Hayes. Absent were Janice Lonnon and Tracy Mogged.

Minutes of the last HWPL meeting:

Minutes of the  meeting on June 11, 2011 were read and approved without corrections.  Chelle Shively moved to amend the minutes of the May 13, 2011 to “$1810 per month“ instead of  per hour.  Genea Lawler seconded motion.  All present voted aye.  Motion carried.

Treasurer’s Report:

Genea Lawler moved to  accept Chelle Shively as treasurer for the 2011/2012 fiscal year.  Mary Hissong seconded the motion.  All present voted aye.  Motion carried.  The treasurer’s report was given by Chelle Shively and showed a balance of  $108,092.91 before paying this month’s bills.  Expenses for this month are $13,196.68   Genea Lawler moved expenses be allowed and Nancy McDermith seconded the motion. All present voted aye; motioned carried.

Announcements:

  NONE

Public Forum:

Jody Burns was present and presented a letter to the HWPL board.  The letter is attached. She expressed her concern about the possibility of closing the library during the renovation process.

Time for Librarian:

Genea Lawler will check on a licensed accounting professional to do the annual comptroller’s report for the FY 10-11.

Mary Hissong will contact Brent McNamara regarding the renovation process and see if he could attend a special meeting with the board as soon as possible. 

The requirements for the FY2012 Illinois Public Library Per Capita Grant are being done.

July 15, 2011

Page 2

Old Business:

Library renovation was discussed and tabled until Brent McNamara can be reached.

Trustee Facts File Mission statement was tabled.

New  Business

            After discussion of the proposed budget for FY 2011/2012 Genea Lawler moved to accept the proposed budget for FY 2011/2012.  Mary Hissong seconded the motion.  All present voted aye; motion carried.

Next Meeting Date

The next regular meeting of the board of trustees will be held at 1:00 PM on August 12, 2011.

Meeting Adjourned at 2:30 PM.

                                                                                                                Nancy McDermith, Secretary