Hope Welty Public Library

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July 11, Meeting Minutes

 Call to Order

 The regular meeting of the Hope Welty Public Library ( HWPL ) District Board of Trustees was held at the library on July 11, 2016. Vice President Mary Hissong called the meeting to order at 3:00pm. Answering roll call were : Janice Lonnon, Chelle Shivley, Linda Martin, Mary Hissong, Amy Williams, and Director Shari Rawlings. Lisa Forbes and Tina Arseneau absent.

 Public Forum

none

Minutes of Last HWPL Meeting

 Each trustees silently read the minuntes of the June 8 ,2016 meeting. Janice Lonnon moved to accept the minutes as read. Chelle Shivley seconded the motion. All present voted aye. Motion carried.

Treasurer's Report

The treasurer's report was given by treasurer, Chelle Shivley, and showed a balance of $140,774.28 before paying this month's bills. Expenses for the month are $10,194.40. Chelle Shivley moved expenses be allowed and Amy Williams seconded the motion. Roll call vote yes :  Mary Hissong, Janice Lonnon, Linda Martin, Amy Williams, and Chelle Shivley. No nays. Lisa Forbes and Tina Arseneau absent. Motion carried.

Time for Director

 Director Shari Rawlings stated that the Per Cap Grant Money had come in the amount of  $2,636.31.  The summer reading program was a huge success as was the pizza party at the end of the program. Root Beer Float day will be held August 3, 2016 from 10 - 12. Shari Rawlings noted that the adult coloring program is still ongoing and those who come seem to be enjoying the activity. Shari Rawlings noted that the library will be 86 years old this year. Discussion was held as to whether to celebrate the occasion. Consensus was that we perhaps could do something for the 90th and plan something larger for the 100th. Outdoor movie night will be held July 15th outside weather permitting and inside if not.  Shari asked if we wanted to donate school supplies once again this year. Linda Martin moved that we donate $100 for school supplies to be used in the community, Chelle Shivley seconded the motion.  Roll call vote yes : Mary Hissong, Janice Lonnon, Linda Martin, Amy Williams, and Chelle Shivley. No nays.  Lisa Forbes and Tina Arseneau absent . Motion carried.

Old Business Budget - Treasurer Chelle Shivley presented the proposed budget for the  2016 / 2017 fiscal year of the Hope Welty Public Library. Linda Martin moved to accept the budget as presented, Amy Williams seconded the motion. Roll call vote yes :  Mary Hissong, Janice Lonnon, Linda Martin, Amy Williams, and Chelle Shivley. No nays. Lisa Forbes and Tina Arseneau absent. Motion carried.

New Business

Open Board Seats - Amy Williams ( present) and Lisa Forbes (absent) were appointed to the board to fulfill the open positions that were due to  the resignations of Genea Lawler and Nancy McDermith. It was noted that Lisa and Amy need to complete the online Open Meeting Act requirement.

 Summer Reading Program

 The meeting date for the 2016 / 2017 fiscal year were presented.  Chelle Shivley moved to accept the meeting dates as presented - the 2nd Wed. of the month at the  time of 3:30 pm. All present voted aye. No nays. Motion carried. Lisa Forbes and Tina Arseneau absent.

 Building Tax Documentation from our attorney concerning the building tax was presented. Linda Martin moved to adopt the resolution regarding the building  fund for an additional tax of .02% of the value. of taxable property, Chelle Shivley seconded. Roll call vote yes : Mary Hissong, Janice Lonnon, Linda Martin, Amy Williams, and Chelle Shivley. No nays. Lisa  Forbes and Tina Arseneau absent. Motion carried.

Other Information and Business

none

Closed Session

none

Next Meeting Date

 The next regular meeting for the HWPL District Board of Trustees will be August 10, 2016 at 3:30 at the library.

Meeting Adjourned

Janice Lonnon moved to adjourn  the meeting at 4:02 pm and Chelle Shivley seconded the motion. All present voted aye. Motion carried.

  Linda Martin, Substitute Secretary