February Meeting Minutes
Hope Welty Public Library Board of Trustees Minutes
Call to Order
The regular meeting of the Hope Welty Public Library (HWPL) was held at the library on February 17,2016. The meeting was called to order by President,Genea Lawler,at 3:05PM. Board members answering roll call were Genea Lawler, Janice Lonnon, Chelle Shivley, Tina Arseneau and Library Director Shari Rawlings. Absent: Mary Hissong, Nancy McDermith and Linda Martin.
Minutes Of Last HWPL Meeting
Minutes of the meeting on December 9 ,2015 and January16,2016 were presented. Chelle Shivley moved the minutes be accepted. Janice Lonnon seconded the motion. All present voted aye. No nays. Absent: Mary Hissong , Nancy McDermith and Linda Martin.
Chelle Shivley,Treasurer, reported there is a balance of $172,838.17 before paying this months bills. Expenses for this month are $11,208.00. Janice Lonnon moved expenses be allowed and Chelle Shivley seconded that motion. Roll call yes votes : Genea Lawler, Janice Lonnon, Chelle Shivley and Tina Arseneau. No nays. Absent : Mary Hissong and Linda Martin. Motion carried.
Pie Day will be held on Tuesday March 8 , 2016 from 1:00 - 3:00PM. Pies will be ordered from Judy's Kitchen.
The Quilt Show will be held on Wednesday March 16,2016 from10:00 - 4:00 and on Thursday, March 17,2016 from 10:00 - 7:00pm. Prizes will be awarded.
The Book and Bake Sale will be held on Friday, April 22 from 10:00 -4:00pm and on Saturday, April 23 from 10:00- 12:00pm
Shari will order a baby changing table to be installed in the restroom.
Shari reported that Illinois Heartland will be losing 42% of their funding. HWPL may only get part of out per capita grant.
Shari received a notice that the financial report to the state was not received. The auditor was contacted and will pay any late fees.
Tina Arseneau completed the FOIA online training.
All members completed the Statement of Economic Interests. The HWPL Major Gifts and Bequests Policy was reviewed. Shari will re-type the policy and it will be read and approved at the March meeting. Shari will call for estimates on the new landscaping. These will be discussed at a later meeting.
Chelle Shivley moved to go out of regular session into closed session at 3:56 to discuss personnel for the summer reading program. Janice Lonnon seconded the motion. Closed session was adjourned and the board went back into regular session at 4:05 pm.
March 9,2016 at 3:00pm
Janice Lonnon moved to adjourn the meeting at 4:07 PM, seconded by Chelle Shivley. All present voted aye,no nays. Motion carried.
Tina Arseneau, Substitute Secretary