Hope Welty Public Library

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February Meeting Minutes

Hope Welty Public Library Board of Trustees Minutes

 February 17,2016

 Call to Order

The regular meeting of the Hope Welty Public Library (HWPL) was held at the library on February 17,2016. The meeting was called to order by President,Genea Lawler,at 3:05PM. Board members answering roll call were Genea Lawler, Janice Lonnon, Chelle Shivley, Tina Arseneau and Library Director Shari Rawlings. Absent: Mary Hissong, Nancy McDermith and Linda Martin.

Public Forum


Minutes Of Last HWPL Meeting

Minutes of the meeting on December 9 ,2015 and January16,2016 were presented. Chelle Shivley moved the minutes be accepted. Janice Lonnon seconded the motion. All present voted aye. No nays. Absent: Mary Hissong , Nancy McDermith and Linda Martin.

Treasurer's Report

Chelle Shivley,Treasurer, reported there is a balance of $172,838.17 before paying this months bills. Expenses for this month are  $11,208.00. Janice Lonnon  moved expenses be allowed and Chelle Shivley seconded that motion. Roll call yes votes : Genea Lawler, Janice Lonnon, Chelle Shivley and Tina Arseneau. No nays. Absent : Mary Hissong and Linda Martin. Motion carried.

Director's Report

 Pie Day will be  held on Tuesday March 8 , 2016 from 1:00 - 3:00PM. Pies will be ordered from Judy's Kitchen.

The Quilt Show will be held on Wednesday March 16,2016 from10:00 - 4:00 and on Thursday, March 17,2016 from 10:00 - 7:00pm. Prizes will be awarded.

  The Book and Bake Sale will be held on Friday, April 22 from 10:00 -4:00pm and on Saturday, April 23 from 10:00- 12:00pm

 Shari will order a baby changing table to be installed in the restroom.

 Shari reported that Illinois Heartland will be losing 42% of their funding. HWPL may only get part of out per capita grant.

 Shari received a notice that the financial report to the state was not received. The auditor was contacted and will pay any late fees.

Old Business

Tina Arseneau completed the FOIA online training.

New Business

All members completed the Statement of Economic Interests. The HWPL Major Gifts and Bequests Policy was reviewed. Shari will re-type the policy and it will be read and approved at the March meeting. Shari will call for estimates on the new landscaping. These will be discussed at a later meeting.

Closed Session

Chelle Shivley moved to go out of regular session into closed session at 3:56 to discuss personnel for the summer reading program. Janice Lonnon seconded the motion. Closed session was adjourned and the board went back into regular session at 4:05 pm.

Next Meeting

March 9,2016 at 3:00pm

Meeting Adjourned

Janice Lonnon moved to adjourn the meeting at 4:07 PM, seconded by Chelle Shivley. All present voted aye,no nays. Motion carried.

 Tina Arseneau, Substitute Secretary