Hope Welty Public Library

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December Meeting Minutes

Hope Welty Public Library Board of Trustees Minutes

 Call to Order

The regular meeting of the Hope Welty Public Library ( HWPL ) District Board of Trustees was held at the library on December 9,2015. President Genea Lawler called the meeting to order at 3:00pm. Answering roll call were: Genea Lawler, Janice Lonnon, Chelle Shivley, Linda Martin, Mary Hissong, and Library Director Shari Rawlings. Nancy McDermith and Tina Arseneau absent.

Public Forum

Kevin Huffman of McGuire,Yuhas and Bucklely,Certified Public Accountants presented the auditor's report for year ending June 30, 2015. A favorable opinion was offered by the CPA firm.

Minutes of the Last HWPL Meeting

In the absence of Secretary Nancy McDermith each trustee silently read the minutes of the November 10,2015 meeting. Chelle Shivley moved to accept the minutes as read. Janice Lonnon seconded the motion. All present voted aye. Motion carried.

Treasurer's Report

The treasurer's report was given by treasurer, Chelle Shivley, and showed a balance of $186,824.58 before paying this month's bills. Expenses for the month are  $8,074.73.  Mary Hissong moved expenses be allowed and Linda Martin seconded the motion. Roll call vote yes: Mary Hissong, Genea Lawler, Janice Lonnon, Linda Martin, and Chelle Shivley. No nays. Nancy McDermith and Tina Arseneau absent. Motion carried.

 Time for Director

Director Shari Rawlings stated that approximately 10 - 12 people attended the townhall meeting held by Bill Mitchell on December 8,2015 at the library. If there is enough interest another meeting could be held in February of 2016. However, since another meeting was scheduled in Oakley during December it was suggested the library encourage those interested in attending that meeting.

Soup day will be held at the library on January 13,2016 from 11:30 - 1:30pm. Each board member is to bring a soup to share.

Shari Rawlings informed the board that the staff wanted the board to know that they appreciated the Christmas bonuses and lunch that was provided by the board .

Shari Rawlings noted that the library participated in the Cerro Gordo Christmas on the  Hill festivities with games and other activites. Approximatley 25 children attended.

Shari Rawlings stated that two computers have been purchased. Julie McNamara will transfer the old data to the new. Consideration is being given to having a drawing to give away the old computers. The board may use some of the memorial money to pay Julie's expenses. The computers were purchased with a donation provided by the local Sons of the American Legion (SAL).

Old Business

Tax Levy-has been sent in

 Christmas Bonuses - were given out at the time of the Christmas luncheon

New Business

Auditor- See public Forum notes

Insurance- no updates as yet.

Open Meeting Act - It was noted that Tina Arseneau needs to complete the online work to comply with the rules of the Open Meeting Act.

Other information and Business


Closed Session


Next meeting Date

The next regular meeting for the HWPL District Board of Trustees will be January 13,2016 at 3:00 pm at the library.

Meeting Adjourned

Janice Lonnon moved to adjourn the meeting at 3:35pm and Chelle Shivley seconded the motion. All present votes aye. Motion carried.

 Linda Martin, Substitute Secretary