December 11, 2009

Hope Welty Public Library District Board of Trustees Minutes

December 11, 2009

Page 1

Call to Order:

The regular monthly meeting of the Hope Welty Public Library (HWPL) District board of trustees was

held at the library on December 11, 2009. The meeting was called to order at 1:00 PM by the

President. Present were board members: Irma Joynt, Mary Hissong, Janice Lonnon, Genea Lawler,

Chelle Shively, Janice Buckley and Library Director, Sandra Hayes. Tracy Mogged was absent.

Minutes of last HWPL meeting:

Minutes of the previous month's HWPL board meeting were read and approved.

Treasurer's Report:

The treasurer's report was given by the director and showed a balance of $74,046.73. Expenses for the

month were $8,258.59. Mary moved expenses be allowed, and Janice B. seconded the motion. All

present voted aye. Motion carried.

Announcements:

The library received a $100 donation from Andrea Marley.

Time for Librarian:

● Sandra gave a report on the progress of the construction grant

● Changes in the Freedom of Information Act and Open Meetings Act were explained;

Sandra volunteered to be the FOIA officer for the library. An OMA officer will need to

be appointed by the board

● Approximately 60 policies are in need of updating/creating and reviewed

Janice Lonnon, Sec'y

Hope Welty Public Library District Board of Trustees Minutes

December 11, 2009

Page 2

Old Business:

● There is a $15,000 cd that will mature Feb. 10. The old cd for $20,000 needs to be put in the

general fund maintenance account to cover the drainage work that was completed. Chelle

moved to renew the $65,000 for 1 year, and Janice L. seconded the motion. All present voted

aye; motion carried.

● Director's evaluation will be with Genea and Mary on January 4, 2010

New Business:

● Trustees and Directors liability insurance and treasurer's bond premiums are up for

renewal the end of the month. Chelle moved to approve the renewal of insurance and

bond policies, and Genea seconded the motion. All present voted aye; motion carried.

● Auditor's report was discussed. HWPL does not need to have an annual audit. Sandi will

check with the attorney, John Foltz, to see what would be done with the audit fund if the

board ends the annual audit from Kevin Huffman. Sandi could do comptroller's report

online

● Carpet, cabinets and misc. items for repairs were briefly discussed

● The board received the following policies to read and review for the next board meeting:

● Authority to Spend – will need dollar amounts agreed upon for next meeting

● Borrowing Privileges

● Division of Responsibility between Board and Librarian

● Outline of Minutes of Closed Meetings

● Policy on Indemnification and Insurance

● Mary moved that Genea be added to signature card at bank to sign checks, and Chelle

seconded the motion. All present voted aye; motion carried

● Mary move to have Janice Buckley replace Amy Jo Williams on the board of trustees and

Genea seconded. All present voted aye; motion carried.

Meeting Adjourned