Hope Welty Public Library

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December 10, 2015 Meeting Minutes

 Hope Welty Public Library Board of Trustees Minutes

  Call to Order

The regular meeting of the Hope Welty Public Library ( HWPL) District Board of Trustees was held at the library on December 10, 2014. The meeting was called to order at 1:01 Pm by President Genea Lawler. Board members answering roll call were: Mary Hissong, Genea Lawler, Janice Lonnon, Chelle Shivley and Library Director, Shari Rawlings. Nancy McDermith , Linda Martin and Tracy Mogged were absent.

 Public Forum

Kevin R. Buckley, CPA  with McGuire, Yuhas, Huffman & Buckley, PC. delivered the annual financial report as of June 20,2014 for  HWPL. They have completed our audit for the year ended June 30, 2014.

 Minutes of Last HWPL Meeting

Minutes of the meeting on November 12,2014 were presented. Janice Lonnon moved to accept the minutes as presented.  Mary Hissong seconded the motion. All present voted aye. Motion carried. Absent : Nancy McDermith, Linda Martin and Tracy Mogged.

 Treasurer's Report

The treasurer's report was given by treasurer, Chelle Shivley and showed a balance of $181,170.66 before paying this month's bills. Expenses for the month are $8,167.04.  Mary Hissong moved expenses be allowed and Chelle Shivley seconded the motion. Roll call vote yes :  Mary Hissong, Genea Lawler, Janice Lonnon and Chelle Shivley. No nays. Nancy McDermith. Linda Martin and Tracy Mogged absent. Motion carried.

 Director's Report

 Soup day on January 14 ,2015 same day as the board meeting. Police officer, Pat Carter,  went to the patrons' homes and explained that if the library materials were not returned that they would be  charged with thief and arrested. Some of the  materials have been returned and part of the fines paid.  Director Rawlings keeping track of the fines paid and materials returned. Also working with the Decatur Library on this. Craft time during Christmas on the Hill went well, but will not do a movie next year.

 Old Business

 HWPL audit was discussed during the public forum time.

 New Business

 All  board members have taken the on-line class for Open Meeting ACT. Circulation policy- lost and . or damaged material policy was discussed.  The board asked Director  Rawlings to add steps to follow to the policy and bring to the January meeting to review and approve.

 Closed Session


 Other Information and Business


 Next Meeting Date

The next regular meeting for the HWPL District Board of Trustees will be on January 14 ,2015 at 1:00PM

 Meeting Adjourned

The meeting was adjourned at 1:55 Pm. Motion by Mary Hissong, seconded by Janice Lonnon. All present voted aye. No nays.

                       Chelle Shivley, Substitute Secretary, for Nancy McDermith