August 12, 2011 minutes

Hope Welty Public Library Board of Trustees Minutes

August 12, 2011

Page 1

Call to Order

The regular meeting of the Hope Welty Public Library (HWPL) District Board of Trustees was held at the library on August 12, 2011.  The meeting was called to order at 1:00 by President, Irma Joynt.   Present were board members:  Irma Joynt, Mary Hissong, Genea Lawler, Chelle Shively, Nancy McDermith, Janice Lonnon and Library Director Sandra Hayes.  Absent was Tracy Mogged.

Public Forum

Guests were Linda Bowlby, Jody Burns, Nick Morganthaler.  Nic Morganthaler, maintenance man for the Library had some questions about his part in the remodeling process. He questioned if he was the person to patch holes where the shelving units had been.  The board had expected him to do this if he felt qualified.  He agreed to do the patching and painting.

Linda Bowlby presented the board a list of questions and concerns about the renovation process.  Her questions and concerns were addressed to the best of the board’s ability. 

Jody Burns questioned the last item on the agenda, Discuss Letter.

Minutes of Last HWPL Meeting

Minutes of the meeting on July 15, 2011 were read and approved with the typo correction “1810 per month“.  Janice Lonnon moved to accept the minutes as read.  Chelle Shively seconded the motion.  All present voted aye.  Motion carried.  Minutes of the July 21, 2011  Special Meeting were read.  Genea Lawler made a motion to accept these minutes as read and Mary Hissong seconded the motion.  All present voted aye.  Motion carried.  The minutes of the July 29, 2011 Special Meeting were read.  Genea Lawler made a motion to accept the minutes of this special meeting and Mary Hissong seconded the motion.  All present voted aye.  Motion carried.

Treasurer’s Report:

Chelle Shively reported that she was not yet bonded.  She will be meeting with Vickie Mercer and Jim Powers to go over her position as treasurer.  Chelle Shively reported a balance of $119,039.38 before paying this month’s bills.  It was reported that a check had been issued for $12,625.76 for carpet and a check had been issued for paint also.  Expenses for the month are $21,121.  Nancy McDermith made a motion to accept the treasurer’s report as filed and Genea Lawler seconded the motion.  All present voted aye.  Motion carried.

Announcements:

The carpet has been backordered until August 19, 2011.  The flooring is on backorder until the end of September.

Time for Librarian

A copy of the Director’s report is attached.  Sandi Hayes will attend the Heartland meetings in Champaign and Decatur.  The Champaign meeting will be in August.  Sandi would like to take some free books to the Farm Progress Show which she will give away.      Sandi Hayes reported that she deposited about $70 from rummage sale books.  Sandi Hayes had also sent out thank you’s for donations to the summer reading program. 

Sandi has been called for jury duty in September.  Policy was discussed.  No official action was taken.

Old Business

            Library Renovation

                        The cabinets are finished and are ready for the hardware.  Sandi Hayes and the two girls will go and select cabinet hardware when they have their outing.  Chelle Shively made a motion to allow Nic Morganthaler permission to tear out the old cubby wall in Sandi’s office.  Mary Hissong seconded the motion.  All present voted Aye.  Motion carried.

            Mission Statement

                        Nancy McDermith made a motion to accept the mission statement that was presented and Genea Lawler seconded the motion.  All present voted Aye.  Motion carried. 

            Salary Schedule -  A committee will be selected later.  For now this was tabled.

            Proposed Budget has been posted. 

New Business

Personnel Policy will be reviewed in September.

Auditor -  Genea Lawler made a motion to contact My HB CPA to do the Library audit.  If he is unable to do so then she will contact Mike Huffman.  Mary Hissong seconded the motion.  All present voted Aye.  Motion carried.   Sandi Hayes will contact MYHB CPA to see is they will do the audit and then contact Genea Lawler.

IPLAR - Sandi Hayes is working on this and will complete by September 1, 2011.

The secretary’s audit was signed by Mary Hissong and Chelle Shively.

Mary Hissong made a motion to allow Sandi Hayes $80.00 for bookmarks for the Farm Progress Show.  Janice Lonnon seconded the motion.  All present voted Aye.  Motion carried.

Nancy McDermith made a motion to change the November 11, 2011 regular board meeting to Wednesday, November 9, 2011 at 1:00 PM.  Genea Lawler seconded the motion.  All present voted Aye.  Motion carried.

Next Meeting Date

The next regular meeting for the HWPL District Board of Trustees will be September 9, 2011 at 1:00.

Meeting Adjourned at 3:20 PM

                                                                                    Nancy McDermith, Secretary