Hope Welty Public Library

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April 13, 2016 Meeting Minutes

 Call to Order

The regular meeting of the Hope Welty Public Library  ( HWPL ) District Board of Trustees was held at the library on April 13, 2016. The meeting was called to order by President,Genea Lawler, at 3:00pm. Board members answering roll call were Tina Arseneau, Mary Hissong, Genea Lawler, Janice Lonnon, Nancy McDermith, Linda Martin and Library Director Shari Rawlings. Absent : Chelle Shivley.

Public Forum

Minutes of the Last HWPL Meeting

Minutes of the meeting on March 9,2016 were presented. Linda Martin moved the minutes be accepted as read. Janice Lonnon seconded motion. All present voted aye. No nays. Motion carried. Absent : Chelle Shivley.

Treasurer's Report

Genea Lawler reported there is a balance of $155,835.92 before  paying this month's bills. Expenses for this month are $11,473.76. Nancy McDermith moved expenses be allowed and Janice Lonnon seconded the motion. Roll call yes votes : Tina Arseneau, Mary Hissong,Genea Lawler, Janice Lonnon, Nancy McDemrith, Linda Martin. No nays. Absent: Chelle Shivley. Motion carried.

Director's Report

Food for fines will be held during May and June for anyone owing under a $10 fine. If fine over $10 the fine must be paid. Book / Bake Sale will be held April 22 &23 by HCE. Paperback books will be $.25 and  $.50 for hardback books. Any books left over will be sent to Better World Books. They pay for shipping and boxes. Set up will be on Tuesday. April 19 at 10 am. Baked items to be at the library before 9 am on  Friday. The U of I has a mobile lab for girls  ( Maker Girls ) trying to get them for June 1.  Vacation Policy was discussed. It will be presented next month with changes.  Friendship Hill director  called to see if there were any  activites they could bring some residents up to participate in. Shari will contact them as the Coloring Club is coming up and she will  come up with some other activities they might be interested in.  Per Capita grant for 2016 will be $2636 to be used before June 2017. This is quite a bit less than previously. Ancestry.com will be due in June. It is $1220 for the year. It will be in next month's bills. Kirby Hospital will be using the library May 20 for a special by invitation only event.

Old Business

Landscaping of the drainage area. Two estimates were received but seemed high. Some other estimates will be sought.

New Business

Director evaluations were handed out to board members and are to be brought back to the May meeting completed and will be gone over with the director during that meeting. Budget Committee was appointed : Chelle Shivley, Linda Martin, Shari Rawlings

Other Information and Business

Hannah St. Pierre will help with the summer reading program and may work as needed to fill in for vacations after that.

Closed Session


Next Meeting

Janice Lonnon moved to adjourn the meeting at 4:10pm seconded by Tina Arseneau. All present voted aye. No nays. Motion carried.

 Respectfully submitted by Nancy Mc Dermith, Secretary